Fillable W9 Privacy Policy
Last Updated: September 9th 2025
We at W9 PDF (“Company,” “we,” “us,” or “our”) value your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you use our online W-9 form and PDF generation service (“Service”).
1. Information We Collect
When you use our Service, we may collect the following types of information:
- Form Data: Information you provide on IRS Form W-9, including your name, business name, address, taxpayer identification number, and signature.
- Contact Information: Email address and phone number, used for delivering your PDF and communications.
- Payment Information: Billing details processed through third-party payment providers (e.g., Stripe, PayPal). We do not store full credit card numbers.
- Technical Data: IP address, browser type, and usage data to improve service performance and security.
2. How We Use Your Information
We use your information to:
- Generate and deliver your completed W-9 PDF.
- Process your payment securely.
- Provide customer support.
- Send SMS notifications (if you consent).
- Comply with legal obligations.
3. SMS Notifications (TCPA Consent)
If you opt in, you may receive SMS notifications from SeaCoast Financial regarding your account, loan application, and related services.
- Message frequency varies.
- Message and data rates may apply.
- You can reply STOP to opt out or HELP for help at any time.
- Consent is not a condition of credit approval.
4. Electronic Transactions & eSignatures
By using this Service, you consent to receive electronic documents, notices, and disclosures. You also agree that electronic signatures (eSignatures) have the same legal effect as handwritten (“wet ink”) signatures.
5. Sharing of Information
We do not sell or rent your personal information to third parties. We may share information only in the following cases:
- With Service Providers: Payment processors, hosting providers, and email/SMS delivery vendors.
- For Legal Reasons: To comply with laws, regulations, legal processes, or enforceable governmental requests.
- For Protection: To protect the rights, property, or safety of our users, the public, or our business.
6. Data Security
We implement reasonable security measures to protect your data. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute protection.
7. Data Retention
We retain personal information only as long as necessary to provide the Service, comply with legal obligations, resolve disputes, or enforce agreements.
8. Your Rights
Depending on your jurisdiction, you may have the right to:
- Access, correct, or delete your personal information.
- Withdraw consent for SMS notifications at any time.
- Request a copy of the personal information we hold about you.
To exercise your rights, contact us at the address below.
9. Third-Party Links
Our Service may contain links to third-party websites (e.g., IRS.gov). We are not responsible for the privacy practices of those third parties.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be effective when posted, with the updated date shown at the top.
11. Contact Us
For questions or concerns about this Privacy Policy, contact us